By | 21/04/2019

Online Examination System Advantages & Disadvantages

The advent of the online examination system has completely revolutionized the manner of conducting exams. The advantages of online exams are innumerable, keeping into consideration the current pandemic.

Examination software has played a crucial role in ensuring continuity in assessing students and promoting them to the next academic year. Irrespective of this, some universities have expressed their reservations about adopting online exams as the new mode of conducting exams. This has negatively impacted the students and has caused disruptions in the smooth flow of teaching too.

Therefore, today, we’ve attempted to change the notion by discussing the merits and demerits of online exams in detail to enable the universities to weigh the pros and cons and make the right choice.

Advantages of Online Examination System

Resorting to an online form of testing with the help of online exam system is like opening Pandora’s box, which is full of innumerable benefits for both the examiner and the examinees. Because of the advantages that online exams have to offer, this testing method has become increasingly popular. Universities post CoVID-19 times have been using this mode only to conduct extensive scale exams.

Let’s discuss some of the advantages and disadvantages this system.

1.  Reduces Administrative Burden :- The amount of effort that any exam conducting agency has to take to arrange an exam or entrance tests successfully is tremendous. Starting from looking for centers where the students will give their exam to setting for invigilators and then sourcing teachers who would check the papers and prepare the result., they have to ensure that everything is in place.

This stress puts a lot of burden on the administration since they also have to prepare a list of the number of students who would give the exam, arrange for attendance sheets, question papers, etc. Check Demo here

However, on the other hand, in an online exam, many steps involved in conducting a traditional exam are not required. Software for online exams reduces the burden of the administration since students can give virtual assessments without going to an exam center. Further, there is no need to either prepare an attendance sheet or print question papers. The results get automatically published too. The proctoring feature of the software ensures that students do not cheat, so an invigilator is taken care of too.

2. Stabilizes Student’s Mental Health : The fact that students feel anxious before giving an exam is pretty much obvious. The exam center and the environment often used to put students under stress which took a toll on their mental health. But in an online exam, the test takers can give the exam at the comfort of their home anywhere and anytime on any device. The responsive feature of the online exam software ensures that the students give their exam only any device they’re comfortable using, which plays a crucial role in stabilizing their mental health.

3. Minimizes Chances of Cheating: Educational institutions have always been skeptical about online exams. One of the main reasons for this hesitance is their belief in students resorting to unfair means while giving the exam. However, the proctoring feature of live teaching software coupled with artificial intelligence ensures that students do not resort to standards that are prohibited by the exam conducting agency.

By acting as an invigilator, the proctor only allows any student to attempt the exam after verifying their identity, permitting the software to access the device’s camera and microphone. If they do not comply with the restrictions, the proctor gives them a chance, and despite the red signals, if the students do not comply, their exam gets canceled.

4. Immediately Possible To Furnish Analysed Results : Checking answer sheets after conducting an entrance exam on a large scale is one of the most challenging aspects of the exam. Manual checking and preparation of results along with time require effort. But with an online exam, all of these efforts are saved and can be used for something else.

That’s because the software through which the examiners conduct exams is capable of furnishing detailed analyzed results. This reduces the examiner’s stress and enables them to focus on the students who need extra attention.

5. Highly Secured : All of us are aware of incidents related to the leaking of question papers before the exam. Students always wonder as to how third parties get hold of their numbers that they provide while filling a form for the entrance exam. This is often possible when the universities conduct exams via offline mode.

However, on the other hand, the computer-based exam software via which universities assess the students virtually is equipped with a secure socket layer certificate that prevents unauthorized hackers from accessing the information and keeps the data that universities store in it protected.

6. Reduces Exam Conducting Costs : Conducting an exam offline can be a costly affair since the university has to make arrangements for everything. This has a direct impact on the number of examination fees that the institutes charge from the students.

In an online exam, all the universities have to do is invest in an online exam system which is an asset that is profitable in the long run. Less exam conducting cost also means fewer examination fees, therefore beneficial for both the students and the universities.

7. Saves Environment : The transformation from the traditional mode of assessment to an online exam saves a lot of paper which is otherwise required in printing question papers, answer sheets, attendance sheets, etc. Less requirement of paper for sure reduces the reliance on wood, thereby saving the environment and deforestation.

The proverb that “A coin has two sides” applies to online exams too. Along with it being a boon, it can at times become a bane too.

Disadvantages of Online Examination System:

Shifting from a mode which the universities have been following for ages and to which students have been comfortable with a methodology that is comparatively new and demands additional requirements such as a stable internet connection, a device that is compatible with the online exam software as well as the technical know-how can be a little challenging.

1. Requires Stable Internet Connection : One of the most demotivating facts of an online exam can be the internet bandwidth, which it requires at the student’s end to complete their exam. This can be problematic for the students who live in various parts of the country where there are either network issues or power cut issues.

2. Requires A Device : To give an exam online, the students must have a device, mobile phone, computer, or laptop. This requirement can make it impossible to opt for an online exam for those students who are not financially stable. In these challenging times when the wave of CoVID has forced the states to announce a lockdown, people are finding it difficult to even arrange for a three times meal for their family.

On the other hand, the absence of a device to attempt an exam acts as a hindrance for all students willing to uplift themselves but cannot because they do not have enough money to arrange for a device to attempt the same machine. The number of additional requirements such as a camera, microphone adds to their plight.

3. Poor Correlation With Understanding : The time limit within which the students have to attempt the exam only enables them to assess their speed and not understand. Sadly, speed and performance are not correlated as students who finish the exam first compared to those who cannot attempt all the questions within a stipulated time limit do not mean that they are brilliant.

4. Hurdle For Students Not Technically Equipped : India is still a developing country, and the percentage of illiterates in our country is high. In light of this background, an online exam for getting admission into any college or further promotion into the next academic year can be a challenge. That’s because the technical illiteracy of the students and their inability to understand how software for an online exam would function prevents them from coming forward and filling the examination form.

The Last Word

A careful analysis of the pros and cons of online exams leads us to conclude that the number of benefits this mode of assessment has to offer certainly acquires more weightage than the disadvantages.

However, this would only be possible when the universities buy the right software by asking themselves five questions to keep in mind before purchasing an online exam software and always purchase the online exam software provided by Pesofts.

Frequently Asked Questions

Question 1: What Is An Online Exams?

Answer: In this mode of assessment, the universities can assess students at the comfort of their home, thereby dispensing them with their physical presence.

Question 2: How Can Universities Conduct Online Exams?

Answer: Universities can assess students online by purchasing an online exam software. The software enables the examiner to create tests by inserting the type of questions that they want to range from MCQ’s to complex scientific formulas and also set the time and day at which the exam would go live, the time within which the students have to complete their exam and whether the students have the chance of visiting the question again or not.

Question 3: What is the best online exam software the provider?

Answer: Pesofts is the best online exam software, provider. We at Pesofts, while developing our software for the online exam, keep in mind all the essential features that are of utmost importance to conduct a successful online exam.

We have various packages at which our software is available, and the universities also have an option of getting the software customized as per their needs. We provide a 24*7 tech support service and allow our users to avail a free trial before purchasing our software.

Writer & Publisher

Manjeet Mehta CEO @Pesofts

Manjeet Mehta is a professional writer also the CEO @Pesofts, He passes out from IIT Roorkee in the year of 2013 and started their own business with thinking of the growing education sector with the help of technology. You can check out Twitter him and follow here Twitter

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